5 Best Practices When it Comes to Data Security and Cloud File Sharing

by Michael Fiorenza on May 9, 2016

Data no longer sits on the sidelines of the business, cheering on the rest of the team. It now serves as star quarterback, and in many cases is the single most valuable asset in the entire enterprise. Just like your other critical assets, data needs protecting. In fact, the nature of data makes it far more susceptible to theft, corruption, and fraud than any other asset your organization holds. Hence, enterprise data security isn't just a matter of tacking on some firewalls, installing some antivirus software, and calling it a day. It calls for these best practices, plus a good plan for secure file sharing, so that securing your data doesn't mean shutting it down in the pocket for a QB sack and no score.

1. Consolidate Your Data

Organizational data can be more valuable than any other single category of business assets. That puts it squarely in the cross hairs of thieves.

The primary reason to consolidate your data is because it's easier to secure a single access point than to try to protect multiple access points across the enterprise. But consolidation does more than just aid security. It also makes the data more accessible, and therefore more useful, to the legitimate, authorized users who depend on it for valuable intel on the business, operations, customers, and more.

2. Establish a Multi-Tier Security Solution

Once the data is consolidated, it will be easier to monitor and protect. But that still calls for a multifaceted security solution. That solution begins with up-to-date firewall and antimalware protection, but it goes much further to include monitoring at the network, system, application, user, and device levels. It also involves good employee training to avoid careless and ignorant incidents that lead to intrusions, such as a phishing email or social engineering attack. Know the users and devices accessing your data and track anomalies in the traffic patterns that indicate a potential intrusion or breach in security.

3. Don't Forget the Physical Aspects of Data Security

All of your cyber security is for naught if someone can simply waltz into your data center and copy, steal, corrupt, hijack, or otherwise tamper with the data you have. Similarly, if you utilize an enterprise cloud storage solution (which you most definitely should), you need to be sure that they take physical data protection seriously. Look for enterprise-class cloud environments like the Microsoft Azure cloud for centralizing and protecting your data storage.

4. Include Smart Hiring Policies & Exit Strategies for Workers

Smart hiring practices and good exit policies and procedures assure that critical and valuable business data doesn't walk off with your latest disgruntled worker.

Though external threats like DDoS attacks and data breaches that take down the fortress of the enterprise make for sexy headlines, the real threat to enterprise data security is from inside. Careless users, ignorant users, or even deliberately malicious users cause the majority of threats to enterprise data. This is even more true in the age of the mobile enterprise. Utilize smart HR practices like background checks and psychological testing. Then back up your strong mobile use and Internet use policies with a solid exit strategy to get users safely removed from systems so that their user abandoned identities can't bite your organization's data stores later.

5. Enable Secure Cloud File Sharing to Power Communication & Collaboration in a Secure Environment

Of course, centralizing and securing your enterprise data makes it harder to access by the people who need it to do their jobs and do those jobs brilliantly. That's where cloud file sharing comes in. These solutions offer high-performance access to authorized users, while keeping the suspcious users and devices off of your network and out of your databases. Learn how secure cloud file sharing solutions have empowered other organizations like yours - check out our customer success stories.

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